Turn PST Files into PDFs Without Outlook - Ultimate Guide
You've come to the right site if you want to learn how to turn PST Files into PDFs without Outlook. This post will teach you how to convert PST files to PDF files by hand. We will also talk about the automated process that uses the Mailvita Converter for PST. This suggests that this post will be useful to you.
All of your Outlook data, including attachments, is stored in Outlook PST files. The issue with this file is that you can only open it in Outlook. To share an Outlook file without losing the original data and layout, the person has to save the PST file as a PDF. Let's look at some more reasons to use PDF files.
Why You Should Change PST to PDF
There are several reasons why you should change a PST file to a PDF. Below are some of them:
- In contrast to PST files, PDFs are universally compatible for sharing and retrieval.
- PDF is a secure format that lets people password-protect their email messages.
- PDF files can be opened on any device, including desktops, tablets, phones, and iPads, because they are not tied to any one platform.
- Many groups use the PDF format to make presentations.
- You can only open PST files with MS Outlook.
You might know how important it is to use a PDF file. Next, let's talk about how to change an Outlook data file into a PDF.
How to Change a PST File into a PDF
Outlook doesn't let you change PST files into PDF files. You may, however, do this with Adobe Acrobat or Microsoft Print. But don't forget that it takes a lot of technical know-how. Let's now talk about the manual techniques to save your PST file with attachments into a PDF.
Step 1: Use Adobe Acrobat Pro DC to turn a PST file into a PDF
You can use Adobe Acrobat to execute this job well. It lets people preserve emails as PDFs with attachments. But it is also very expensive at the same time. People who can afford it can go for it.
- From the ribbon, open Outlook and click on the Adobe PDF tab.
- Pick the emails you want to change.
- Click on the messages you want to see.
- Tap "Create New PDF" from the menu that appears.
- Click the Save button after you've selected the destination path in the new saving tab.
You may also add the new emails to the old PDF file by selecting "Append to existing PDF" from the drop-down menu.
Step 2: Change the Outlook data file to a PDF How to Use Microsoft Print to PDF
You may do this with any version of Microsoft Outlook. Simply turn on Microsoft Print to PDF and follow the steps below:
- To change PST files to PDF files, open Outlook and choose the emails you want to change.
- Click the Print button on the File tab.
- Then pick the printer and choose MS Print to PDF from the selection that pops up.
- At last, select a location to store the PDF file to and then click the Print option.
Using the methods above, you can go from PST to PDF with attachments, although there are some limits. So before you get into trouble, let's talk about the problems with doing things by hand.
Problems with Using Manual Methods
There are different problems with employing manual methods, some of which are stated below:
- The manual process takes a long time.
- People can only change one email at a time.
- For people who aren't tech-savvy, it's quite hard.
- It takes a long time.
The Mailvita Converter for PST Tool is a smart way to deal with problems with turning PST Files into PDFs without Outlook. This professional utility can change Outlook PST files into a number of common formats, such as PDF, EML, EMLX, MBOX, and MSG. It also lets you import PST data directly into a number of cloud-based email services, such as Gmail, Yahoo Mail, Thunderbird, Hotmail, and IMAP. The Mailvita PST Converter's ability to convert several files at once is one of its best features. Users can convert one or multiple PST files at once, which saves time and makes sure that all the data is the same. The software keeps the attributes of emails, folders, attachments, and metadata throughout the process to make sure that the data is safe. Its user interface is also easy to understand, which makes it easy for people who aren't tech-savvy to utilize. The software makes sure that moving your data for backup, transferring platforms, or making it easier to access goes smoothly and quickly.
Because it works with Windows OS systems, anyone can use it. Users can try out the features before buying a complete license because there is a free demo version.
To wrap things up
We talked about both manual and modern ways to turn PST Files into PDFs without Outlook in this blog. We also learn why it is important to switch to PDF files at the same time. But using the manual method is quite hard and takes a lot of time. On the other hand, the automated program to convert PST files to PDF is user-friendly. Pick the one that appeals to you the most. I hope the information helps you and that you can find your answer here.